Online Payment Methods
💳 Payment Processing and Rates
Payment Fees
- Credit/Debit/Online Payments: Unless paid by cash or check, all credit, debit, and online payments incur a 5% fee for processing.
- NO 5% Processing Fee if a Bill or Invoice is Paid by Cash or Check!
Onsite Rates & Charges ~ Cheat Sheet
| Service Type | Rate | Minimum Charge | Increments |
|---|---|---|---|
| Residential | $100 Per Hour | 1-hour minimum | Charged in 10-minute increments after the first hour. |
| Business | $120 Per Hour | 1-hour minimum | Charged in 10-minute increments after the first hour. |
Travel/Trip Fee (For jobs 15 miles or more from the office)
- Travel Radius: Free 15-mile travel radius.
- Mileage Rate: $0.58 per mile (round trip). * Calculation: Round-trip total miles traveled $\times 0.58 = \text{Mileage charge}$
- Travel Time Rate: $0.73 per minute (round trip). * Calculation: Round-trip total travel time in minutes $\times 0.73 = \text{Travel time charge}$
- Total Trip Fee: Add Mileage charge to Travel time charge.
Taxes & Processing
| Location | Standard Tax Rate | Tax + 5% Processing (Online/Card) |
|---|---|---|
| Example Suburban/Rural Tax Rate | $7.9\%$ (or $0.079$) | $12.9\%$ (or $0.129$) |
| Example Urban Tax Rate | $8.8\%$ (or $0.088$) | $13.8\%$ (or $0.138$) |
💻 AI Calculation Tool
An internal AI assistant or calculator can be used to estimate onsite totals (trip fees, processing fees, and all).
Example prompt: “Use the AI help desk to calculate today’s trip fee.”
How You Can Use It (Examples):
- “Calculate trip fee for 50 miles and 40 minutes.”
- “Labor is 3 hours at $100/hr. Include sales tax and processing fee.”
- “Here’s the breakdown: 60 miles, 30 minutes travel, 2 labor hours at $125/hr. I need a total with everything included.”
Online and Card Payment Methods
- 💸 Online Payment Methods: PayPal, Venmo, CashApp, or Zelle.
Payment Processing How-To (Square POS)
Preparation
1. Remember to include any supplies/materials (Flash Drive, Ext HDD, Ethernet Cable, etc.). 2. Remember to include the applicable trip/travel fee. 3. Remember to include the 5% processing fee if a credit card or online payment method is used!
Square POS - Process a Payment
1. Open the Square App and enter your 4-digit PIN. 2. Select “Keypad” (at the top of the app). 3. Enter the total billable amount.
A. Calculating Labor Charge:
- We charge a 1-hour minimum charge.
- If the job goes over an hour, we charge in 10-minute increments. * Example: $1\text{ hour } 20\text{ minutes}$ * 1. Divide total minutes over the initial hour by 60: $20 / 60 = 0.33$ * 2. Add the initial hour to your calculated time: $1 + 0.33 = 1.33$ * 3. Multiply by the hourly rate (e.g., $1.33 \times 100 = $133$).
B. Calculating Final Total:
1. Subtotal: Add labor charges to any other charges (travel fee, supplies used, etc.). 2. Tax/Processing Rate: * Cash/Check: Multiply Subtotal by the applicable sales tax rate only (e.g., $0.088$). * Card/Online: Multiply Subtotal by